2026 AGM, and
Committee Nominations

Geocaching Queensland's annual general meeting will be held at 7pm on Friday 27th November 2026 at Chermside Library, Brisbane, and via a Zoom link. 

The agenda will include the following items:

• Presentation and adoption of the annual report, and the treasurer's report.

• Election of committee members for the next year.

• Conduct any other business

Financial members may be nominated for committee positions by two other financial members, as outlined below. Nomination forms must be returned by 11:59pm 12/11/26. Financial members receive voting rights at the AGM (only for those aged 18+).

Geocaching Queensland is committed to supporting and growing the geocaching community across Queensland. As the organisation continues to develop, there are exciting opportunities to strengthen our membership, advocate for geocachers, support local groups, deliver quality events and activities, and promote geocaching to new audiences.

Being part of the committee is an opportunity to contribute your skills, ideas and enthusiasm to the future of geocaching in Queensland.

Committee members are expected to act in the best interests of Geocaching Queensland, communicate respectfully and effectively, work collaboratively, maintain appropriate confidentiality, and demonstrate positive leadership within the geocaching community. Members should be committed to the organisation’s objectives, its model rules and relevant policies, and the responsible management of the association.

Executive Committee Positions

The Executive Committee consists of the office-bearers and other committee members as provided for in the Geocaching Queensland model rules. The number and appointment of committee members will be determined in accordance with the model rules.

President

The President provides leadership and direction for Geocaching Queensland, chairs committee meetings and helps ensure the organisation achieves its objectives. The President represents GQ where appropriate, supports collaboration across the Queensland geocaching community, and works with the committee to establish priorities and guide the organisation’s future direction.

Vice-President

The Vice-President supports the President in leading the organisation and achieving its objectives. This includes assisting with projects and initiatives, contributing to committee decision-making, and undertaking the President’s duties when the President is unavailable or as otherwise agreed by the committee.

Secretary

The Secretary manages the organisation’s administrative and governance responsibilities. Duties include preparing and distributing meeting notices, agendas and minutes; maintaining committee and organisational records; managing official correspondence; maintaining membership and statutory records as required; and supporting compliance with the model rules.

Treasurer

The Treasurer oversees the financial management of Geocaching Queensland, including maintaining accurate financial records, monitoring income and expenditure, preparing financial reports and budgets, and ensuring appropriate financial controls are in place. The Treasurer supports transparent reporting and compliance with the organisation’s financial and legal obligations.

Supporting Committee Member

General Committee Members contribute to the overall management and development of Geocaching Queensland. They participate in committee meetings, contribute ideas, assist with projects and support the delivery of the organisation’s objectives.

Responsibilities may include membership engagement, events and activities, communications, social media, website management, fundraising, merchandise, partnerships, regional engagement, advocacy, and support for local geocaching groups. Specific responsibilities may be allocated according to the skills, interests and availability of committee members and the needs of the organisation.

Expectations of All Committee Members

All committee members are expected to:

• Act honestly, responsibly and in the best interests of Geocaching Queensland.

• Understand and comply with the GQ model rules, relevant policies and applicable legal obligations.

• Attend committee meetings and contribute constructively to discussions and decisions.

• Work collaboratively and communicate respectfully with fellow committee members, members and the wider geocaching community.

• Declare actual, potential or perceived conflicts of interest.

• Respect confidentiality where appropriate and handle organisational information responsibly.

• Support agreed committee decisions and follow through on delegated responsibilities.

• Contribute their skills, experience and enthusiasm to strengthening geocaching throughout Queensland.

Committee members may also be encouraged to lead or participate in working groups and projects aligned with their interests and expertise.

Nomination

Please complete the nomination form below, or your own version (in writing), and return to geocachingqueensland@gmail.com by 11:59pm on 12/11/26.